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Even if you decline a job offer during a telephone conversation, it is a professional courtesy to decline the offer in writing. Remember that it is not professional to send a letter of declination prior to contacting the organization by telephone. By being tactful and appreciative in your letter, it will help you avoid hurting your chances of being considered for future job opportunities with that organization.
- Always be appreciative of the experience and opportunity to have interviewed for the position. Be concise and to the point.
- If you have accepted another offer, you may inform the organization of this opportunity.
- A declination letter can also be sent to refuse a site visit or second interview. Once again this is a professional courtesy.