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It is strongly recommended to send a thank you letter promptly after each interview. This can reinforce or leave a favorable impression on an employer, especially because so few candidates take the time to send them. Given that some employers may be making interview or hiring decisions in a relatively short time-frame, you may wish to e-mail your thank you letter, which is acceptable. A point to keep in mind is that the longer you wait to send a thank you letter, the less impact your letter will have on the employer.

  • One purpose of the thank you letter is to remind the employer of your qualifications and the strength of your candidacy.
  • This is a perfect opportunity to restate your interest and enthusiasm in working for the employer and the job opportunity.
  • This letter will demonstrate to the employer your professionalism, courtesy, and your ability to follow through on details.
  • It is not necessary for thank you letters to be lengthy. Keep the content concise and to the point.
  • Highlight specifics of the interview or the overall visit.
  • Thank you letters should not be general form letters. They need to be tailored to the specific position and organization at which you interviewed.

Thank you letters should also be sent after informational interviews, network meetings, receiving information from employers, having an instructor/adviser write a letter of recommendation or any time that an individual has significantly impacted your job search.

Download the Sample Letter

Find More letter formats in the following links                                                                

Letter of Inquiry – Explanation and Sample Letter Download    

Letter of Application – Explanation and Sample Letter Download

Pre – Interview and Pre – Screening Letter – Explanation and Sample Letter Download

Interview Confirmation Letter – Explanation and Sample Letter Download

Job Offer Clarification or Acknowledgment Letter – Explanation and Sample Letter Download

Job Offer Acceptance Letter – Explanation and Sample Letter Download

Job Offer Declination Letter – Explanation and Sample Letter Download

Networking or Informational Interview Letter – Explanation and Sample Letter Download